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MEMORANDUM OF ASSOCIATION OF
INDIAN GEOTECHNICAL SOCIETY DELHI CHAPTER
(UNDER THE SOCIETIES REGISTRATION ACT)

  1. The name of the Society is INDIAN GEOTECHNICAL SOCIETY DELHI CHAPTER.
  2. The principal office, which shall be the Registered Office of the INDIAN GEOTECHNICAL SOCIETY DELHI CHAPTER, shall remain in the National Capital Territory of Delhi and at present it is at the following address : REGISTERED OFFICE :
    206, MANISHA, 75-76 Nehru Place, New Delhi-110 019
  3. AIMS AND OBJECTIVES The basic aims and objectives for which the Indian Geotechnical Society Delhi Chapter is registered are as follows :-
    1. To promote co-operation among the engineers and scientists for the advancement and dissemination of knowledge in the field of geotechnical engineering, soil mechanics, foundation engineering, soil dynamics, engineering geology, rock, snow and ice mechanics, allied field and their practical applications.
    2. The Society will accomplish its aim by making a concerted effort to educate the Indian Public about the significance and importance of geotechnical engineering and by arranging to render unbiased advice on problems of geotechnical engineering.
    3. The Indian Geotechnical Society Delhi Chapter (hereinafter called "Society") will serve members in Delhi and the National Capital Region. The Chapter bears its allegiance to the Indian Geotechnical Society (hereinafter called IGS) of which it recognizes as its parent body and has been formed to work under the guidelines of the IGS.
    4. The Society will work for promotion of activities of Geotechnical Engineering in Delhi and the National Capital Region. It will pursue the objectives as stated in the Constitution of IGS.
    5. All the incomes, earnings, movable or immovable properties of the Society shall be solely utilized and applied towards the promotion of its aims and objectives only as set forth in the Memorandum of Association and no profit on thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profit or in any manner whatsoever, to present or past members of the society or to any person claiming through anyone or more of the present or past members.
    6. Nothing in the above Clause, however, shall prevent the payment of honorarium by the Society in good faith of reasonable remuneration to any of its members or officers or servants or to any other person in return for any expert services actually rendered to the Society.
    7. True accounts shall be kept of all sums of money received and expended by the Society and the matters in respect of which such receipt and expenditure take place, and of the property, credits and liabilities of the Society. Subject to any reasonable exigencies and circumstances, the same shall be open to the inspection by the Members. At least once in every year the accounts of the Society shall be examined and the correctness of the Balance Sheet and the Income and Expenditure account ascertained by one or more properly qualified auditor or auditors.
    8. The liability of the Members is limited.
    9. Each Member, however, undertakes to contribute to the assets of the Society in the event of its being wound up while he is a Member or within one year afterwards, for payment of the debts or liabilities of the Society contracted before he ceases to be a Member and of the costs, charges and expenses of winding up, and for adjustment of the rights of the contributors among themselves, such amount as may be required not exceeding a sum of Rs 100/-.
    10. If upon winding up or dissolution of the Society, there remains after the satisfaction of all the debts and liabilities any property whatsoever, the same shall not be distributed amongst the Members of the Society but shall be given or transferred to such other Society or Organization having similar objects as those of the Society to be determined by the Members of the Society at or before the time of dissolution or in default thereof, by the High Court of Judicature that has or may acquire jurisdiction in the matter.
    11. No member of the society shall have any personal claim on any movable or immovable properties of the society or make any profit, whatsoever, by virtue of this membership.

  4. EXECUTIVE COMMITTEE
    The names, address occupation and designation of the present members of Executive Committee of the Delhi Chapter is entrusted as required under Section 2 of the Society Regulation Act, 1860 as applicable to the National Territory of Delhi are as follows :-

    S. No. Name & Address
    Occupation
    Designation
    1. Mr.Ravi Sundaram
    2002,Sector-D, Pkt-2, Vasant Kunj,
    New Delhi-110 070
    Engineer
    Chairman
    2. Ms. Rajaratnem Chitra
    Qtr. No. 5 Block L, Andrews Gunj Extn.
    New Delhi-110049
    Service
    Vice- Chairman
    3. Dr. Atul Nanda
    D-167, Defence Colony
    New Delhi-110 024
    Service
    Vice- Chairman
    4. Dr. Vasant G. Havanagi
    F-32, CSIR Scientist Apartments
    Maharani Bagh, Ashram Chowk
    New Delhi-110 065
    Service
    Honorary Secretary
    5. Dr. Venkata Ramana Gunturi
    IV/XIV/C-1, IIT Campus
    Hauz Khas, New Delhi-110016
    Associate Professor
    Honorary Treasurer
    6. Mr. Manish Gupta
    JE-19, III Floor, Khirkee Extension, Malviya Nagar
    New Delhi-110 017
    Service
    Executive Member
    7. Mr. Sorabh Gupta
    C-241, Defence Colony
    New Delhi-110 024
    Engineer
    Executive Member

  5. DESIROUS PERSONS :
    We, the undersigned are persons desirous of registering a society named DELHI CHAPTER OF INDIAN GEOTECHNICAL SOCIETY under the Society Registration Act, 1860 as applicable to the Delhi and National Capital Region in pursuance the Memorandum of Association of the society.

    S. No. Name, Father Name & Address
    Occupation
    Signature
    1. Mr.Ravi Sundaram,
    S/o Dr. K. V. Sundaram

    2002, Sector-D, Pkt-2, Vasant Kunj
    New Delhi-110 070
    Engineer
     
    2. Ms. Rajaratnem Chitra
    D/o Shri. K. Rajaretnam

    Qtr. No. 5 Block L, Andrews Gunj Extn.
    New Delhi-110049
    Service
     
    3. Dr. Atul Nanda
    S/o Shri Mahendar Krishan Nanda

    D-167, Defence Colony
    New Delhi-110 024
    Service
     
    4. Dr. Vasant G. Havanagi
    S/o Shri Gurusiddappa Veerabarappa Havanagi

    F-32 CSIR Scientist Apartments
    Maharani Bagh, Ashram Chowk
    New Delhi-110 065
    Service
     
    5. Dr. Venkata Ramana Gunturi
    S/o Shri G.V. Narayana

    IV/XIV/C-1, IIT Campus
    Hauz Khas, New Delhi-110 016
    Associate Professor
     
    6. Mr. Manish Gupta
    S/o Dr. R.D. Gupta

    JE-19, III Floor, Khirkee Extension
    Malviya Nagar, New Delhi-110 017
    Service
     
    7. Mr. Sorabh Gupta
    S/o Shri Sanjay Gupta

    C-241, Defence Colony, New Delhi-110 024
    Engineer
     
RULES AND REGULATIONS
1.0    NAME OF THE SOCIETY
The name of the society shall be the "Indian Geotechnical Society Delhi Chapter" and shall hereinafter be referred to as 'Society'

2.0    MEMBERSHIP
2.1    The Membership of the Society is open to individuals, institutions and organizations connected with or interested in the fields of geotechnical engineering, soil mechanics, foundation engineering, soil dynamics, engineering geology and rock, snow and ice mechanics and allied fields and their practical applications.

2.2    The Society shall have the following categories of membership :
    (a) Individual Membership
    (b) Institution Membership

3.0    ENROLMENT FOR MEMBERSHIP
3.1    All members of Indian Geotechnical Society (IGS) as well as anyone whose nature of work is concerned with Geotechnical Engineering and/or other related fields are eligible to become a member of the Society.

An individual who seeks membership will make an application to the Honorary Secretary in the prescribed form.

The right of accepting or rejecting an application for admission of a non-IGS member is vested with the Executive Committee of the Society. IGS members will automatically become members upon payment of fees as prescribed.

3.2    Institution Membership: The Institution Membership is open to all institutions connected with teaching, research and development work, design, consultancy and/or construction work in the fields consistent with aims of the society.

3.3    The membership fee will be valid for life on payment of the prescribed fee.
A register of membership will be maintained by the Honorary Secretary.

4.0    GENERAL BODY
4.1    The General Body will consist of all registered members.

The General Body will meet at least once every year preferably before the Annual General body Meeting of IGS.

Special General Body Meetings will be held if so requisitioned by at least one-third of the members comprising the General Body or 20 such members which ever is less.

The Annual and Special General Body Meetings will be convened by the Chairman or the Honorary Secretary giving a notice of at least 15 days.

Members present on the day of the meeting will constitute the quorum.

4.2    Executive Committee
The Executive Committee will have a maximum strength of fourteen. Its composition will be as follows :
  • One Chairman
  • Two Vice-Chairmen
  • One Honorary Secretary
  • One Honorary Treasurer
  • Maximum of nine members
4.3    Elections
Elections to the offices of Chairman, Vice Chairmen, and four members of the Executive Committee will be held every two years at the Annual General Body meeting.

The Executive Committee will appoint a returning Officer sufficiently early who will be responsible for conducting the elections by the General Body.

4.4    Out of the twelve organizations listed in below, four will send a representative each to the Executive Committee in turn. These four will become members of the Executive Committee. The manner of their inclusion in the Executive Committee is given in this section.

Norms for inclusion of four members in the Executive Committee from twelve organizations listed here are as follows :

There will be three groups each consisting of four organizations. Beginning with Group I each group will send in turn their representatives, one per organization, to the Executive Committee for one term in rotation; the three groups will be as follows :

Group-I :
AIMIL (Associated Instruments Manufacturers (India) Pvt. Ltd.), RAILWAYS (Ministry of Railways), EIL (Engineers India Limited), IE (Institution of Engineers)

Group II :
HEICO (Hydraulic and Engineering Instruments), MOST (Ministry of Shipping and Transport), UNITECH (United Technical Consultants Pvt. Ltd.), IIT (Indian Institute of Technology, Delhi)

Group III :
IRC (Indian Roads Congress), CWC (Central Water Commission), NAGADI (Nagadi Consultants Pvt. Ltd.), SIMPLEX (Simplex Concrete Piles (India) Pvt.Ltd.).


The following officers by designation, of the respective organizations will nominate the organization’s representative to the Executive Committee.

AIMIL
Managing Director
CWC
Chairman
EIL
Managing Director
HEICO
Chief Executive
IE
President. Delhi Chapter of IE
IIT
Director
IRC
President
MOST
Director General (Road Development)
NAGADI
Managing Director
RAILWAYS
Member (Engineering Railway) Board
SIMPLEX
Additional Chief Engineer, Delhi Office
UNITECH
Managing Director


If for any reason, the nominations were to be received from any other official, the Chairman / Honorary Secretary will satisfy himself to the correctness and validity of such nominations.

The Chairman will ensure that the concerned organizations send in the names of their nominees in time. The nominated person will be or will become a member of the Society.

4.5    The Executive Committee may co-opt members from the General Body to the Executive Committee.

The Executive Committee will appoint one Honorary Secretary and Honorary Treasurer from amongst members of the Executive Committee.

The Executive Committee will take charge immediately after its election at the Annual General Body Meeting. Its term will be for two years.

4.6    Duties of the Executive Committee

The Executive Committee will preferably meet at least once in three months to transact Society’s business.

The Executive Committee will be responsible for the activities of the Society which should be conducted in a manner to fulfill its objectives.

The Honorary Secretary will be responsible for carrying out the directives of the General Body. The Executive Committee will be presided over by the Chairman and in his absence by one of the Vice-Chairmen.

5.0    FUNDS
The Society will meet its financial requirements from the membership fee, from money received from other sources as approved by the Executive Committee and from the interest that accrues from the principal endowment amount of Rs.15,000/- (Rupees Fifteen thousands only) donated by twelve organizations listed in Clause 4.4.

The Society shall raise funds for pursuing its aims and objectives through :
  1. Subscription from the members,
  2. Sale of publications,
  3. Grants-in-aid from Government and other institution members,
  4. Advertisements, and
  5. Any other source approved by the Executive Committee.
The Society shall maintain a deposit account in any scheduled bank into which, subscriptions etc. collected, shall be deposited. The said account shall be operated upon jointly by such persons as may be authorized by the Executive Committee from time to time.

The Society will not have any right to use even in part, the principal amount of Rs.15,000/- (Rupees fifteen thousands only) donated by twelve organizations listed in Clause 4.4. It will invest it as a Long term deposit in any scheduled Bank.

The Executive Committee is empowered to invest any of the funds of the Society in Government securities or fixed deposits with any scheduled bank.

6.0    AMENDMENTS TO THESE GUIDELINES
Amendments to these Guidelines will require the consent of two-third of the members present at a special general body meeting called solely for this purpose, giving a notice of at least 25 days along with the proposed amendments.

The inclusion of 4 members from the 12 organizations twelve organizations listed in Clause 4.4 in the Executive Committee and the stipulation that the endowment fund of Rs.15,000/- (Rupees Fifteen thousands only) cannot be used, even in part, by the Society, are provisions which cannot be amended.

7.0    ACCOUNTS AND AUDIT
7.1    The Society shall cause to maintain such books of accounts and other books in relation to its accounts in such form and in such manner as may in consultation with Auditors of the Society as prescribed.

7.2    The budget for each year shall be prepared by the Honorary Treasurer in consultation with the Honorary Secretary and placed before the Executive Committee for its consideration and approval.

7.3    Expenditure on any item not specified in the budget up to a maximum of Rs. I0000/- may be incurred by the Honorary Secretary / Honorary Treasurer, subject to ratification by Executive Committee at its next meeting.

7.4    Financial year of the Society shall start from 1st of April each year and end on 31st March each year.

7.5    The accounts of the Society shall be audited by a Chartered Accountant every year and presented to the Executive Committee and General Body Meeting. Chartered Accountant shall be appointed by the Executive Committee.

8.0    ANNUAL LIST OF EXECUTIVE BODY & MEMBERS
Once in every year, a list of office bearers and members of society shall be filed with Registrar of Societies, Delhi as required under section 4 of the Societies Registration Act, 1860.

9.0    LEGAL PROCEEDINGS ( SECTION 6 OF THE ACT)
The Society may sue or be sued in the name of Chairman / Honorary Secretary as per provision laid down under Section 6 of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi.

10.0    LEGAL PROCEEDINGS (SECTION 12 OF THE ACT)
Any amendment in the Memorandum or Rules will be carried out in accordance with the procedure laid down under section12 &12A of Societies Registration Act, 1860.

11.0    DISSOLUTION
The Society will remain dissolved if two-third of the members shown in the membership register of the Society or three-fourth of the members present resolve to do so in a General Body meeting, whichever is less.

If the Society needs to be dissolved, it shall be dissolved as per provision laid down under Section 13 & 14 of Societies Registration Act. 1860 as applicable to the Union Territory of Delhi.

In the event of dissolution all assets of the Society including the endowment amount of Rs.15,000/- (Rupees Fifteen Thousand only) will be transferred to the Indian Geotechnical Society.

12.0    APPLICATION OF THE ACT
All the Provisions under all the Sections of the Societies Registration Act,1860 applicable to the Union Territory of Delhi shall apply to the Society.

13.0    CERTIFICATE
Certified that this is the true and correct copy of rules and regulations adopted in the General House of the Society.

NAMES
DESIGNATION
SIGNATURE
Mr. Ravi Sundaram
Chairman
 
Ms. Rajaratnem Chitra
Vice- Chairman
 
Dr. Atul Nanda
Vice- Chairman
 
Dr. Vasant G. Havanagi
Honorary Secretary
 
Dr. Venkata Ramana Gunturi
Honorary Treasurer
 
 
Indian Geotechnical Conference 2013
 
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